What skills does a cultural facilities manager need?

A cultural facilities manager needs 23 essential skills including cultural projects, corporate social responsibility, manage supplies, create cultural venue outreach policies, evaluate cultural venue programmes. Core competencies include .

Will AI replace cultural facilities manager jobs?

The AI disruption score for cultural facilities manager is 19/100 (low risk). Some tasks may be automated but the role will evolve rather than disappear entirely.

TourismHospitality, retail and other services managersISCO 1431

cultural facilities manager

Cultural facilities managers direct the operations of facilities that provide cultural services such as theatre, museums and concert halls. They plan and organise the daily operations of the related staff and facilities and ensure the organisation follows the latest developments in its field. They coordinate the different departments of the facility and manage the correct use of resources, policies and budgets.

European Skills Framework

Skills and knowledge areas required for this occupation based on European classification.

Essential (23)

cultural projectscultural projectsThe purpose, organisation and management of cultural projects and related fundraising actions.corporate social responsibilitycorporate social responsibilityThe handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards envir...manage suppliesmanage suppliesMonitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities ...create cultural venue outreach policiescreate cultural venue outreach policiesDraw up outreach policies for the museum and any art facility, and a programme of activities directed at all target audiences. Set up a network of exterior contacts to relay information to target audi...evaluate cultural venue programmesevaluate cultural venue programmesAssist with the appraisal and evaluation of museum and any art facility programmes and activities.manage budgetsmanage budgetsPlan, monitor, report on the budget and prepare set production budgets.work with cultural venue specialistswork with cultural venue specialistsCall upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and...manage staffmanage staffManage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the wor...create cultural venue learning strategiescreate cultural venue learning strategiesCreate and develop a learning strategy to engage the public in line with the ethos of the museum or the art facility.organise participation in local or international eventsorganise participation in local or international eventsApply for and secure a place to participate in local or international exhibitions and competitions.manage cultural facilitymanage cultural facilityManage the daily operations of a cultural facility. Organise all activities and coordinate the different departments functioning within a cultural facility. Develop a plan of action and arrange the ne...establish daily prioritiesestablish daily prioritiesEstablish daily priorities for staff personnel; effectively deal with multi-task workload.promote cultural venue eventspromote cultural venue eventsWork together with museum or any art facility staff to develop and promote its events and programme.assemble health and safety resources in cultural venuesassemble health and safety resources in cultural venuesMake sure the first aid kit is available and fully equipped in cultural venues and facilities. Identify available resources and services applied to the cultural sector. Inform the artistic team of ava...supervise daily information operationssupervise daily information operationsDirect daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.develop cultural activitiesdevelop cultural activitiesDevelop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to acces...manage logisticsmanage logisticsCreate logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines. Adapt the production processes to the contingenci...approve reports for artistic projectapprove reports for artistic projectApprove the financial report, the artistic report, any other report required for the artistic project.promote inclusionpromote inclusionPromote and respect diversity, and advocate for equal treatment of genders, ethnicities and minority groups in organisations in order to prevent discrimination and ensure inclusion and a positive envi...develop cultural policiesdevelop cultural policiesDevelop programmes which aim to promote cultural activities and cultural engagement in a community or nation, and which regulate the organisation of cultural institutions, facilities and events.evaluate cultural venue visitor needsevaluate cultural venue visitor needsAssess the needs and expectations of museum and any art facility visitors in order to regularly develop new programmes and activities.organise cultural eventsorganise cultural eventsArrange events in cooperation with local stakeholders which promote local culture and heritage.follow company standardsfollow company standardsLead and manage according to the organisation's code of conduct.

Optional (55)

project management principlesproject management principlesDifferent elements and phases of project management.facilities management in the organisationfacilities management in the organisationThe principles and methods of facilities management as applied to individual organisations, best practice techniques, management implications of outsourced and in-house services, main types of contrac...project managementproject managementThe discipline of project management, the activities which comprise this area and the variables implied in it, such as time, resources, requirements, deadlines, and responding to unexpected events.budgetary principlesbudgetary principlesPrinciples of estimating and planning of forecasts for business activity, compile regular budget and reports.cost managementcost managementThe process of planning, monitoring and adjusting the expenses and revenues of a business in order to achieve cost efficiency and capability.accountingaccountingThe documentation and processing of data regarding financial activities.draw up artistic productiondraw up artistic productionFile and document a production in all its phases right after the performance period so that it can be reproduced and all relevant information remains accessible.create solutions to problemscreate solutions to problemsSolve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising informat...represent artistic productionrepresent artistic productionRepresent the artistic company or production outside your day-to-day activities. Liaise with presenters and their teams. Help direct tours.apply conflict managementapply conflict managementTake ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. Be fully aware of all Social Responsibility protocols and procedures, and be able...represent the organisationrepresent the organisationAct as representative of the institution, company or organisation to the outside world.maintain relations with local representativesmaintain relations with local representativesMaintain good relations with representatives of the local scientific, economic and civil society.plan artistic production activitiesplan artistic production activitiesAllocate staff and resources to different activities in the artistic production. Take into account the needs of the production and coordinate with the involved parties.liaise with event sponsorsliaise with event sponsorsPlan meetings with sponsors and event organisers to discuss and monitor upcoming events.liaise with cultural partnersliaise with cultural partnersEstablish and maintain sustainable partnerships with cultural authorities, sponsors and other cultural institutions.create project specificationscreate project specificationsDefine the workplan, duration, deliverables, resources and procedures a project has to follow to achieve its goals. Describe project goals, outcomes, results and implementation scenarios.develop an artistic frameworkdevelop an artistic frameworkDevelop a specific framework for research, creation and completion of artistic work.liaise with local authoritiesliaise with local authoritiesMaintain the liaison and exchange of information with regional or local authorities.define artistic visiondefine artistic visionContinually develop and define a concrete artistic vision, starting from the proposal and continuing all the way through to the finished product.build community relationsbuild community relationsEstablish affectionate and long-lasting relationships with local communities, e.g. by organising special programmes for kindergarten, schools and for disabled and older people, raising awareness and r...strive for company growthstrive for company growthDevelop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.manage artistic projectmanage artistic projectManage an artistic project. Determine project needs. Establish partnerships. Manage the budget, schedule, contractual agreements and assess the project.establish collaborative relationsestablish collaborative relationsEstablish a connection between organisations or individuals which may benefit from communicating with one another in order to facilitate an enduring positive collaborative relationship between both pa...monitor artistic activitiesmonitor artistic activitiesMonitor all the activities of an artistic organisation.manage health and safety standardsmanage health and safety standardsOversee all personnel and processes to comply with health, safety and hygiene standards. Communicate and support alignment of these requirements with the company's health and safety programmes.coordinate with creative departmentscoordinate with creative departmentsCoordinate activities with other artistic and creative departments.provide project information on exhibitionsprovide project information on exhibitionsProvide information on the preparation, execution and evaluation of exhibitions and other artistic projects.assemble an artistic teamassemble an artistic teamBring together an artistic team, after identifying the needs, looking for candidates, conducting interviews and aligning on the conditions of the project.maintain relationships with government agenciesmaintain relationships with government agenciesEstablish and maintain cordial working relationships with peers in different governmental agencies.coordinate rehearsalscoordinate rehearsalsOrganise rehearsal schedules for actors and crew, collect and update necessary contact information as well as organise any additional meetings for the actors and crew.coordinate community arts activitiescoordinate community arts activitiesDetermine the feasibility of activities (technical and artistic staff involved, general schedule and budget needs, approval of administration, etc). Create an activity schedule. Define the content of ...develop promotional toolsdevelop promotional toolsGenerate promotional material and collaborate in the production of promotional text, videos, photos, etc. Keep previous promotional material organised.apply strategic thinkingapply strategic thinkingApply generation and effective application of business insights and possible opportunities, in order to achieve competitive business advantage on a long-term basis.estimate needs of artistic productionestimate needs of artistic productionAnalyse, estimate and list the artistic production needs.plan resource allocationplan resource allocationPlan future needs of various resources such as time, money and specific process resources.develop artistic project budgetsdevelop artistic project budgetsDeveloping artistic project budgets for approval, estimating deadlines and material costs.analyse financial performance of a companyanalyse financial performance of a companyAnalyse the performance of the company in financial matters in order to identify improvement actions that could increase profit, based on accounts, records, financial statements and external informati...set organisational policiesset organisational policiesParticipate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.advise on efficiency improvementsadvise on efficiency improvementsAnalyse information and details of processes and products in order to advise on possible efficiency improvements that could be implemented and would signify a better use of resources.fix meetingsfix meetingsFix and schedule professional appointments or meetings for clients or superiors.analyse internal factors of companiesanalyse internal factors of companiesResearch and understand various internal factors that influence the operation of companies such as its culture, strategic foundation, products, prices, and available resources.direct an artistic teamdirect an artistic teamLead and instruct a complete team with the required cultural expertise and experience.organise an exhibitionorganise an exhibitionOrganise and structure an exhibition in a strategic way, making the artworks more accessible to public.create production schedulescreate production schedulesCreate the timeline for the production of a motion picture, broadcast program or artistic production. Decide how long each phase will take and what its requirements are. Take into account the existing...plan health and safety proceduresplan health and safety proceduresSet up procedures for maintaining and improving health and safety in the establishment or workplace.manage fundraising activitiesmanage fundraising activitiesInitiate fundraising activities managing the place, teams involved, causes and budgets.develop professional networkdevelop professional networkReach out to and meet up with people in a professional context. Find common ground and use your contacts for mutual benefit. Keep track of the people in your personal professional network and stay up ...define artistic approachdefine artistic approachDefine your own artistic approach by analysing your previous work and your expertise, identifying the components of your creative signature, and starting from these explorations to describe your artis...perform project managementperform project managementManage and plan various resources, such as human resources, budget, deadline, results, and quality necessary for a specific project, and monitor the project's progress in order to achieve a specific g...analyse external factors of companiesanalyse external factors of companiesPerform research and analysis of the external factor pertaining to companies such as consumers, position in the market, competitors, and political situation.coordinate artistic productioncoordinate artistic productionOversee the day-to-day coordination of production tasks so that the organisation fits within the desired artistic and business policies and in order to present productions in a uniform corporate ident...cope with challenging demandscope with challenging demandsMaintain a positive attitude towards new and challenging demands such as interaction with artists and handling of artistic artefacts. Work under pressure such as dealing with last moment changes in ti...build business relationshipsbuild business relationshipsEstablish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the orga...participate in artistic mediation activitiesparticipate in artistic mediation activitiesParticipate in cultural and artistic mediation activities: announce the activity, give a presentation or talk related to a piece of art or an exhibition, teach a class or a group, lead artistic mediat...perform resource planningperform resource planningEstimate the expected input in terms of time, human and financial resources necessary to achieve the project objectives.